Section 5.3: Duplicate Listings

Posted by PRO Mon, 20 Mar 2006 10:38:00 GMT

It is the listing Participant’s obligation to check the database before filing a listing with the MLS to determine if the property is already listed.

  • If more than one Participant lists the same property and it is entered twice into the MLS by different Participants, the MLS will

    • Call for paperwork.

    • Determine which Participant had authorization from the Seller first.

    • Request the second Participant to remove the listing.

    • Remove the second listing if the Participant fails to do so within 24 hours.

  • A Participant must not knowingly enter a listing into the MLS database more than once or under more than one class of property. The following are the exceptions:

    • A property may be listed once under commercial and residential if the property is zoned for residential and commercial use.

    • A property may be listed once under rental and residential if the owner plans to sell or rent the property.

    • Multizoned/multitype properties are not considered duplicates and may be placed in the system according to the allowed property class.

The MLS staff will remove duplicate listings, except for the exceptions, within 24 hours if the Participant fails to do so.


The following violations are subject to the Progressive Fine and Rules Schedule as stated in Section 10.1:

Improperly filing duplicate listings of the same property in the MLS database.
Failure to remove a duplicate listing from the MLS database within 24 hours after being notified.



Note: Only legally multi-zoned and multi-typed properties or property that the seller is willing to rent or sell may be entered into the database multiple times. If a seller indicates that a property is multi-zoned or multi-typed, but the zoning in public records or on the property card does not support the seller’s statement, the property must not be entered in the MLS as multi-zoned or multi-typed. Properties must be entered with their correct zoning and type according to official property records.

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